General manager

Job description

General manager (repertory theatre) A

Overall purpose of job:

to have overall responsibility for the smooth running of all operational
services
to be the key contact for the theatre as a building resource
to support the production department and management board in the scheduling and resourcing of productions

KEY RESPONSIBILITIES:

Production:
Line Management: Production Company Manager/ Technical Manager

to outline the schedule of performances and advise the management board on suitable dates for shows
to set production budgets with the expenditure control group
to have an overview of all productions and support on the most effective means of getting the show to stage and running
to oversee H&S backstage and on stage – and ensure proper risk assessments, supervision and records are kept
to negotiate and book venues for touring productions
to negotiate (fixed term and services) contracts with freelance creative team and artists
to be key contact for any budgetary or major practical problems in developing productions
to be the key contact for any visiting productions
to support the access group in provision of access performances (audio described, captioned, signed, etc)
to obtain all royalties for adaptations of works under copyright, and ensure the company adheres to any conditions of copyright
to be part of management team for special one off events – filming,
galas, etc

Building
Line Management: Building Supervisor/ FOH & Volunteer Coordinator/ Personnel Manager/ Bar manager/ Catering department/ Office Manager

to be designated premises supervisor and a named licensee for licence to sell alcohol
to ensure compliance with premises licence conditions, incl. liaison with council’s Building Control & Environmental Health depts. and the Fire Service
to oversee security, Health & Safety and fire safety – developing policies & procedures that protect the company at every level
to chair the H&S committee and ensure that all safety concerns are identified and resolved in the minimum amount of time
to oversee the company’s maintenance contracts – liaising with the main contractor and maintenance management company
to ensure that all equipment is inspected, maintained and serviced in line with legislation and good practise
to manage small building development projects
to act as Secretariat to our property company, to attend meetings and provide advice and information where appropriate
to attend building care group and produce an snnual works schedule following the group’s advice
to have overall responsibility for insurance cover and to be the main point of contact for insurance issues
to have overall control for certain expenditure budgets – i.e. building, admin, bar and catering budgets
to be a financial signatory – for cheques, BACs payments and the payroll
to chair and lead the environmental group – developing environmental policies and procedures
to support and guide the Personnel Manager in regard to compliance with legislation and best practice in personnel & reviewing the staff handbook
to support and guide the Bar Manager and Cook in regard to the provision and development of the bar and catering facilities – to provide the most appropriate facilities for a variety of events and shows

General

to be part of Management Board, the company’s general decision-making body
to sit on such working groups that the Management Board may elect
to act as Secretariat for the Management Board

Performance Indicators

the company has a clear performance schedule, disseminated to all staff
production budgets are set and well managed
provides key contact for senior managers seeking advice
contributes positively to Management Board meetings and provides useful administrative support
all directly line-managed staff feel supported and enabled in their work
productions and events run as smoothly and successfully as possible
all suitable H&S measures are in place and monitored
touring productions are supported
contracts with venues and fixed term staff are well set up and managed
rights and licences are obtained where necessary
we comply with a legislation and regulations in terms of H&S, licensing,
equipment, personnel, etc
we receive best possible service and value from all maintenance
contractors
we have appropriate insurance cover at all times
finance department is supported through the authorisation of payments
a high level of best possible practice is maintained in all areas of work

PERSONAL SKILLS AND ATTRIBUTES

Experience:

considerable experience of managing a producing theatre and managing a range of senior staff in production and FOH areas
experience and knowledge of how to comply with pblic etertainment
lience and acohol
licensing conditions & inspections
lo have undertaken H&S training to senior level – preferably with accreditation
knowledge of H&S legislation – ability to advise and run staff H&S briefings
knowledge of tendering & contract processes – particularly in relation to insurance and maintenance
experience of managing small building development projects
experience of drawing up and overseeing production budgets
excellent administration and IT skills
excellent communication and staff management skills
experience of keeping a company schedule & informing all staff of changes
experience of liaison with Trustees and provision of admin support to
meetings
to have been a company signatory – for financial or legislative purposes
ability to work inclusively and help develop an inclusive environment

Desirable:

to have acted as the designated premises supervisor for a public building
to be a personal licence holder – and have acted as licensee for alcohol sales
to hold IOSHH H&S certification – to management level
knowledge of the provision of catering for a variety of events and functions
experience of coordinating large events
to hold valid first aid at work certificate
knowledge of access provision in shows (captioning, audio describing, signing)
knowledge of food hygiene regulations