director

Job description

Financial controller (theatre-based)

Overall purpose of job:

to be responsible for all aspects of the financial management

Key responsibilities:

to ensure adequate procedures and practices for all financial matters pertaining to the theatre trust are in place and comply with relevant charity and company law
to update the financial management and procedures manual and ensure relevant personnel are conversant with it
to be proactive in recommending financial practices to ensure the company has the most effective financial advice and information available to management and trustees
to prepare and present monthly management accounts, draft year-end financial accounts and the annual budget to the finance committee and F&GP ommittee
to be a member of the finance committee and to attend committee and trustees meetings when required
to liaise effectively with the Treasurer on all financial matters
to liaise with the General Manager, Chief Executive and the Director of Business Development to ensure that reasonable budgets are set for productions, fundraising events etc
to be a member of the expenditure control group to ensure correct expenditure controls are in place and to present to the group issues raised by other HOD’s
to liaise with the theatre trust’s nominated bank and auditors to ensure proper financial control and support
to ensure proper financial and stock controls are in place over all areas of sales activity (box office, bar and merchandise)
to ensure proper financial control over the handling of all cash within the building and to oversee its efficient banking
to manage all aspects of VAT for the theatre trust
to control the financial management of salaries, PAYE, NI, payments to casual staff and professional fees
to provide financial information when required for major trust and statutory applications.
to manage and oversee the work of the Finance Assistant

General responsibilities:

to carry out all responsibilities within the philosophy and equal opportunities policy
to attend and participate in the company’s creative development focus groups and its mentoring scheme or any other staff development scheme which the company may operate
to adhere to all financial recording procedures set up within the department and laid out in the company’s financial manual
to carry out any other duties that may reasonably fall within the remit of the post

Performance Indicators:

practices and procedures are in place, up to date and meet internal and external standards and requirements
financial management and procedures manual is up to date and all relevant personnel are conversant with it
effective financial advice and information is regularly available to management and trustees
monthly management accounts, draft year-end financial accounts and the annual budget are produced and presented on time
finance committee, F&GP and trustees meetings have been attended when required
effective liaison with the Treasurer on all financial matters
effective liaison with the General Manager and the Director of Business Development setting reasonable budgets for productions and fundraising events
effective membership of the expenditure control group
regular liaison with the theatre trust’s nominated bank and auditors
successful financial and stock controls are in place over all areas of sales activity (box office, bar and merchandise)
effective financial control over the handling of all cash within the building and its efficient banking
all aspects of VAT for the theatre trust successfully managed
PAYE, NI, payments to casual staff and professional fees successfully completed
financial information provided when required for major trust and statutory
applications
Finance Assistant is properly managed

PERSON SPECIFICATION

Personal skills & attributes

Essential:

suitable accountancy qualifications
management/ team leadership experience
highly developed interpersonal and communication skills
analytical thinker
IT literate – Word, Outlook, Excel, Sage, Opera
ability to multi-task and work calmly under pressure
good team leader and player
enthusiasm for and commitment to our work

Desirable:

arts management experience
database (ideally Raiser’s Edge and /or Databox) experience