director

Job description

Outreach coordinator (theatre-based)

The Outreach Co-ordinator role is at the centre of this busy but small core team, consisting of three full-time staff: Director of Outreach, Projects Co-ordinator and Projects Administrator.

You will be required to engage with, and lead on, a range of tasks – both creative and administrative – in order to realise projects which establish a strong link between the theatre and our local community.

You will support the work of the Director of Outreach building relationships with community partners. You will also work with the Director and freelance artists in the setting up, leadership and creation of residencies, workshops and resource materials. You will be hands-on in leading such activities as appropriate, managing your teams as necessary.

You will take responsibility for developing the Outreach section currently under construction on our new website. This will require regular creation of content reflecting the spirit of our work and updates on the progress of each project.

Part of our work concentrates on young people at moments of transition.
The post-holder is required to be self-supporting administratively.

Reports to:
Director of Outreach

Responsible for:
Freelance artists and workshop leaders on a project by project basis

Works with:
Outreach Administrator

PRINCIPAL AREAS OF RESPONSIBILITY

Residency and Workshop Development and Leading:

setting up projects with partner groups
devising and leading workshops and residencies
identifying, recruiting, training and leading teams of professional artists/workshop leaders and/or volunteers from our corporate partner groups
organising, participating in and documenting rigorous evaluation of each process

Administration:

generation of projects agreements with partner schools/community partners
generation of contracts for freelance artists
sourcing and hiring workshop and rehearsal spaces
in collaboration with the Outreach Administrator, liaising with General Manager, Head of Production, Theatre Manager and Company Manager regarding schedules and support for residencies and use of the stage or rehearsal room for outreach workshops
organising and overseeing Front of House support for presentations in outside venues in liaison with the Theatre Manager
attendance of weekly inter-departmental meeting

Resource Materials and Publicity Material:

working with the Outreach Director on the creation, lay out, printing and distribution of production resource packs
assisting in generation of copy and images for production programmes and season brochures
creation of programmes for outreach’ presentations
booking of photographers/film-makers to document processes
liaising with the marketing department over use of images and secondary source material
attendance at all outreach events including presentations and teachers’ evenings

Website:

maintaining the public face of outreach via the website

Development:

updating the development department on key dates and progress with outreach work
attending development events as necessary

Financial:

managing budgetary expenditure for specific projects and activities

Other:

attending internal meetings as necessary
occasional office duties as required

PERSON SPECIFICATION

Essential:

a genuine and demonstrable passion for fostering creative ideas amongst all members of the community especially young people
a proven track record of artistic and administrative leadership of high-quality projects in community and/or youth arts contexts
understanding of community arts and/or educational organisations
experience and flair for co-ordinating teams
experience of working in a professional office environment
ability to work independently and as part of a team
experience of working on a number of projects at once
excellent communication skills: written and verbal
computer literacy and skills with Word, Excel, Outlook, Internet Explorer
good general numeracy
experience of undertaking research
experience or demonstrable interest in using digital media (website, SMS) to communicate with partner groups
ability to work with a wide range of individuals from young people to funders

Desirable:

experience of professional theatre work
experience of using desk-top publishing software e.g. Quark or similar
experience of working with websites (training can be provided)
budget management experience
*experience of creating resource materials
experience of drafting funding applications