director

Job description

DUTIES AND RESPONSIBILITIES

Administration

to manage the office and day to day administration of the department and to be the first point of contact for telephone and personal enquiries to the education department and all its activities
to maintain databases for all education and outreach activities
to undertake the administration of the youth theatre, including maintenance of membership and waiting list databases, processing of subscriptions, production of schedules and correspondence
to administer and process bookings for participation activities including children’s holiday activities and other events
to administer the theatre’s work experience programme, including liaison with applicants, schools, and relevant theatre departments to identify opportunities and ensure placements are carried out safely and effectively
to work with the Education Director to contract freelance and sessional staff
to ensure that other theatre departments are kept up to date with the plans and work of the education department
to maintain records of all education & outreach events, including totals of participation
to be responsible for diary management for the department, and to attend meetings and represent the education department at events as required
to type letters, produce reports, memos etc and undertake filing
to undertake day-to-day administration of the department budget

Holiday Activities and Family Events

to project manage all holiday activities and family events
to deliver holiday activities and family events as appropriate, employing sessional workers where necessary
to work within agreed budgets

Other

to work on other projects and events as required by the Education Director
to administer and process child licensing as required for youth theatre and theatre productions
to administer and process chaperones for youth theatre productions, and to be responsible for liaison with parents, chaperones and the licensing authorities
to be aware of the latest development in child protection legislation, and to be responsible for ensuring that all education department activities comply with such legislation, and that the theatre as a whole is aware of latest legislation
to undertake the administration of CRB clearance on behalf of the department, and to liaise with the authorities as necessary

PERSON SPECIFICATION

Essential

Desirable

CRB registered status
previous experience of working with children and young people
knowledge of child protection legislation
*previous experience of contracting sessional staff
experience of managing budgets
project management experience
report writing experience
experience of child licencing process
risk assessment experience
registered chaperone